B.R. CHAUDHARY COLLEGE

PRIVACY POLICY

**Introduction**

B.R. Chaudhary College, run under B.R. Chaudhary Mahavidyalay Prabandh Samiti, Golu Wala, is committed to protecting the privacy and personal information of its students, faculty, staff, donors, and other stakeholders. This privacy policy outlines the college's practices regarding the collection, use, and disclosure of personal data and ensures compliance with regulations laid out by the University Grants Commission (UGC), State Government Ayuktalya Shiksha Rajasthan, Central Government, NCTE (National Council for Teacher Education), NCVT (National Council for Vocational Training), private college governance rules, as well as provisions under Sections 80G and 12A of the Income Tax Act for donations.

It is important to note that **the Right to Information (RTI) Act is not applicable** to B.R. Chaudhary Mahavidyalay Prabandh Samiti, as it is a private entity, and the society is not covered under this Act.

By accessing or using the services provided by B.R. Chaudhary College, you agree to this privacy policy.

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**1. Information Collection and Use**

We collect personal data from students, faculty, staff, visitors, and donors for the purpose of providing educational services, maintaining records, and complying with regulatory requirements.

- **Student Data:** This includes names, addresses, contact information, date of birth, academic history, examination records, and other details required by the UGC, NCTE, NCVT, State Government Ayuktalya Shiksha Rajasthan, and other bodies.
- **Faculty and Staff Data:** Information includes employment records, qualification certificates, performance evaluations, and salary details.
- **Visitor Data:** Any visitor data, including names and contact information, collected for administrative or regulatory purposes.
- **Donor Data:** Information collected from donors includes names, addresses, contact information, donation amount, and relevant documentation for compliance with Sections 80G and 12A of the Income Tax Act.

The data collected will be used for academic administration, legal compliance, educational development, financial audits, and communication purposes as required by applicable authorities.

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**2. Legal Basis for Processing Personal Data**

The college processes personal data under the following legal frameworks:
- **UGC Guidelines:** All personal data related to students' education is processed following UGC mandates, including accreditation and degree issuance protocols.
- **State Government Rules (Ayuktalya Shiksha Rajasthan):** Personal data is processed to comply with the state's educational requirements, particularly for the recognition of degrees, audits, and performance monitoring.
- **Central Government Regulations:** As a recognized institution, B.R. Chaudhary College complies with central education policies, including data retention and submission to central databases for monitoring.
- **NCTE Guidelines:** In relation to teacher education courses, personal data is collected and processed per the guidelines of the National Council for Teacher Education for accreditation and licensure purposes.
- **NCVT Guidelines:** For vocational training, personal data is processed following the norms of the National Council for Vocational Training to ensure proper certification and skill tracking.
- **Donations (80G & 12A):** Donations made to the college are eligible for tax deductions under Section 80G, and the college is registered under Section 12A of the Income Tax Act. Donor information is collected for compliance with tax regulations, issuance of receipts, and ensuring eligibility for tax benefits.

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**3. Data Retention**

B.R. Chaudhary College retains personal data for as long as it is necessary to fulfill the purpose for which it was collected, or as required by applicable laws and regulations. The retention periods will vary depending on regulatory requirements set by UGC, NCTE, NCVT, State, and Central Government laws, as well as Income Tax regulations under Sections 80G and 12A for donation-related records.

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**4. Data Sharing and Disclosure**

Personal data will not be shared with third parties except in the following cases:
- **With Regulatory Bodies:** Data will be shared with UGC, NCTE, NCVT, or other governmental bodies as required for compliance and audits.
- **For Legal Obligations:** If legally required, the college will share personal information with law enforcement agencies, courts, or tax authorities.
- **Third-party Service Providers:** Where necessary, personal information may be shared with third-party service providers who assist in administrative, technological, educational, or financial services, provided they comply with applicable privacy and security requirements.
- **Donor Data Sharing:** Donor data will be shared with government tax authorities for compliance with Section 80G and 12A provisions of the Income Tax Act.

Please note, since B.R. Chaudhary Mahavidyalay Prabandh Samiti is a private entity, it is **not** subject to the Right to Information (RTI) Act, and therefore, personal information will not be disclosed under RTI requests.

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**5. Data Security**

We employ strict data protection measures to prevent unauthorized access, loss, or misuse of personal data. This includes:
- **Encryption:** Sensitive data is encrypted during storage and transmission.
- **Access Control:** Only authorized personnel have access to personal information.
- **Regular Audits:** Regular audits are conducted to ensure compliance with data security regulations and governance rules laid out by UGC, State Government, Central Government, NCTE, NCVT, and tax authorities under 80G and 12A.

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**6. Rights of Individuals**

Students, staff, faculty members, and donors have the following rights regarding their personal data:
- **Right to Access:** You may request access to your personal data held by the college.
- **Right to Rectification:** You have the right to request the correction of any inaccurate or incomplete information.
- **Right to Erasure:** In certain circumstances, you may request the deletion of your personal data.
- **Right to Restrict Processing:** You have the right to restrict the processing of your data where applicable.

Any such requests can be submitted to the college administration, and the college will respond as per the regulatory guidelines set by UGC, the State Government, NCTE, NCVT, and tax authorities for donations under Sections 80G and 12A.

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**7. Compliance with Government Regulations**

B.R. Chaudhary College ensures full compliance with all the rules and regulations laid down by:
- **University Grants Commission (UGC)**
- **State Government Ayuktalya Shiksha Rajasthan**
- **Central Government educational policies**
- **National Council for Teacher Education (NCTE)**
- **National Council for Vocational Training (NCVT)**
- **Income Tax Act Sections 80G and 12A for Donations**

The college also follows private college regulations applicable within Rajasthan and India. However, as a private entity, **RTI does not apply** to B.R. Chaudhary Mahavidyalay Prabandh Samiti, Golu Wala.

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**8. Amendments to the Privacy Policy**

This privacy policy may be updated periodically to reflect changes in regulations or administrative practices. Changes will be communicated to all concerned parties.

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**9. Contact Information**

For any questions regarding this privacy policy or to make requests regarding your personal data, you can contact:

**B.R. Chaudhary College**
B.R. Chaudhary Mahavidyalay Prabandh Samiti,
Golu Wala, Rajasthan, India
[8239293000]
[BRCGOLUWALA@GMAIL.COM]

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This Privacy Policy is in compliance with the educational and data protection rules laid down by the UGC, NCTE, NCVT, the State Government Ayuktalya Shiksha Rajasthan, and the provisions for donations under Sections 80G and 12A of the Income Tax Act. The Right to Information Act (RTI) is not applicable to B.R. Chaudhary Mahavidyalay Prabandh Samiti.